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Promotion Timeline

DEPARTMENT OF PSYCHIATRY AND BEHAVIORAL SCIENCES
TIMELINE FOR PROMOTION PACKET
SUBMISSION TO THE SCHOOL OF MEDICINE UNDER 2017 GUIDELINES
APPROVED PROMOTIONS WILL BE EFFECTIVE 9/1/21 

The following information offers timelines with regard to the preparation of promotion packets for submission to the School of Medicine. Information is provided for all tracks and is relevant for promotion to all ranks. We hope that this guidance will be useful to you as you prepare your materials for promotion. Questions should be directed to Dr. Nadine Kaslow, nkaslow@emory.edu or Dr. Andrew Furman, afurman@emory.edu, or Ms. Ivy Newman, inewman@emory.edu.

Click here for the School of Medicine timeline.  Please note this timeline differs from internal Psychiatry and Behavioral Sciences deadlines.  Your Emory username and login is required. 

TENURE: PROMOTION TO FULL PROFESSOR WITH TENURE OR GRANT OF TENURE IN RANK (FULL PROFESSOR) TIMELINE

  • Meet with Dr. Kaslow or Dr. Furman every six months prior to going up for promotion to Associate Professor or Professor with Tenure or for grant of Tenure in rank to ensure that you are on track
  • Meet with Dr. Kaslow or Dr. Furman at least one year before going up for promotion to the rank of Professor on the tenure track to obtain input on professional accomplishments still needed to be a successful candidate for promotion
  • May-June in the year prior to going up for promotion (latest time for this conversation) – Discussion/decision with mentor(s), conference report reviewers, and relevant departments leaders about readiness for promotion
  • July (latest time for this conversation) – Meeting for discussion/decision with Dr. Kaslow or Dr. Furman about readiness for promotion
  • August - December – Prepare promotion packet
  • January 3, 2020 – Promotion packet due to Dr. Kaslow, Dr. Furman and Ivy Newman
  • January-February – Packet is reviewed by Dr. Kaslow or Dr. Furman and Ivy Newman and revised by faculty member
  • February – Promotions Subcommittee is appointed
  • Monday February 24, 2020 – Final promotion packet due to Dean’s Office in the School of Medicine for evaluation letter writer requests –
    • Between the time your materials have been sent for review to the evaluators and the final letter is crafted, if your materials need to be updated, you must provide an addendum page(s)
      • you may have an addendum page(s) for each section of your promotion packet or an all-inclusive addendum page(s) that uses spacing and document titles to distinguish updates for each section
      • if your materials have not yet been sent to evaluators for review, you may update your original documents as often as you need to
  • April – Promotions Subcommittee reviews materials, meets, and writes recommendation letter; you must be available to answer questions and possibly provide revised materials
  • April – Promotion packet reviewed by Department Promotions Committee and a recommendation is made to the Department of Psychiatry and Behavioral Sciences Executive Committee
  • May (first Tuesday) – Packet reviewed by the Department of Psychiatry and Behavioral Sciences Executive Committee and a final recommendation is made by the department
  • May – Chair of the Department of Psychiatry and Behavioral Sciences prepares final letter
  • Friday May 22, 2020 – Final packet due to Dean’s Office in the School of Medicine
  • The notification of the University’s decision occurs on a rolling basis, but appointment is not effective until September 1, 2021

TENURE: PROMOTION TO ASSOCIATE PROFESSOR WITH TENURE OR GRANT OF TENURE IN RANK (ASSOCIATE PROFESSOR) TIMELINE

  • Meet with Dr. Kaslow or Dr. Furman every six months prior to going up for promotion to Associate Professor or Professor with Tenure or for grant of Tenure in rank to ensure that you are on track
  • Meet with Dr. Kaslow or Dr. Furman at least one year before going up for promotion to the rank of Professor on the tenure track to obtain input on professional accomplishments still needed to be a successful candidate for promotion
  • July-August in the year prior to going up for promotion (latest time for this conversation) – Discussion/decision with mentor(s), conference report reviewers, and relevant departments leaders about readiness for promotion
  • September (latest time for this conversation) – Meeting for discussion/decision with Dr. Kaslow or Dr. Furman about readiness for promotion
  • October - March – Prepare promotion packet
  • April 1, 2020 – Promotion packet due to Dr. Kaslow, Dr. Furman and Ivy Newman
  • April-May – Packet is reviewed by Dr. Kaslow or Dr. Furman and Ivy Newman and revised by faculty member
  • June– Promotions Subcommittee is appointed
  • Monday June 1, 2020 – Final promotion packet due to Dean’s Office in the School of Medicine for evaluation letter writer requests –
    • Between the time your materials have been sent for review to the evaluators and the final letter is crafted, if your materials need to be updated, you must provide an addendum page(s)
      • you may have an addendum page(s) for each section of your promotion packet or an all-inclusive addendum page(s) that uses spacing and document titles to distinguish updates for each section
      • if your materials have not yet been sent to evaluators for review, you may update your original documents as often as you need to
  • August – Promotions Subcommittee reviews materials, meets, and writes recommendation letter; you must be available to answer questions and possibly provide revised materials
  • August– Promotion packet reviewed by Department Promotions Committee and a recommendation is made to the Department of Psychiatry and Behavioral Sciences Executive Committee
  • September (first Tuesday) – Packet reviewed by the Department of Psychiatry and Behavioral Sciences Executive Committee and a final recommendation is made by the department
  • September – Chair of the Department of Psychiatry and Behavioral Sciences prepares final letter
  • Monday October 5, 2020 – Final packet due to Dean’s Office in the School of Medicine
  • The notification of the University’s decision occurs on a rolling basis, but appointment is not effective until September 1, 2021

NON-TENURE: PROMOTION TO ASSOCIATE PROFESSOR, NON-TENURED, BASED ON TEACHING OR SERVICE TIMELINE

  • Meet with Dr. Kaslow or Dr. Furman at least one year before going up for promotion to obtain input on professional accomplishments still needed to be a successful candidate for promotion
  • October–December - in the year prior to going up for promotion (latest time for this conversation) – Discussion/decision with mentor(s), conference report reviewers, and relevant departments leaders about readiness for promotion
  • October (latest time for this conversation) – Meeting for discussion/decision with Dr. Kaslow or Dr. Furman about readiness for promotion
  • November - April – Prepare promotion packet
  • May – Promotion packet is reviewed by Dr. Kaslow or Dr. Furman and Ivy Newman and revised by faculty member
  • June 1, 2020 – Final promotion packet due from faculty member to Dr. Kaslow or Dr. Furman and Ivy Newman
  • June - July - Evaluation letter requests
    • Between the time your materials have been sent for review to the evaluators and the final letter is crafted, if your materials need to be updated, you must provide an addendum page(s)
      • you may have an addendum page(s) for each section of your promotion packet or an all-inclusive addendum page(s) that uses spacing and document titles to distinguish updates for each section
      • if your materials have not yet been sent to evaluators for review, you may update your original documents as often as you need to
  • June – Promotions Subcommittee is appointed
  • September – Promotions subcommittee reviews materials, meets, and writes recommendation letter; you must be available to answer questions and possibly provide revised materials
  • September – Packet reviewed by Department Promotions Committee and a recommendation is made to the Department of Psychiatry and Behavioral Sciences Executive Committee
  • October (first Tuesday) – Packet reviewed by the Department of Psychiatry and Behavioral Sciences Executive Committee and a final department decision is made
  • October – Chair of the Department of Psychiatry and Behavioral Sciences prepares final letter
  • October 19, 2020 - Packet due to Dean’s Office in the School of Medicine
  • The notification of the University’s decision occurs on a rolling basis, but appointment is not effective until September 1, 2021

NON-TENURE: PROMOTION TO ASSOCIATE PROFESSOR OR FULL PROFESSOR, NON-TENURED, BASED ON SCHOLARSHIP TIMELINE

  • Meet with Dr. Kaslow or Dr. Furman at least one year before going up for promotion to obtain input on professional accomplishments still needed to be a successful candidate for promotion
  • November -January - in the year prior to going up for promotion (latest time for this conversation) – Discussion/decision with mentor(s), conference report reviewers, and relevant departments leaders about readiness for promotion
  • November (latest time for this conversation) – Meeting for discussion/decision with Dr. Kaslow or Dr. Furman about readiness for promotion
  • December - May – Prepare promotion packet
  • June – Promotion packet is reviewed by Dr. Kaslow or Dr. Furman and Ivy Newman and revised by faculty member
  • July 1, 2020 – Final promotion packet due from faculty member to Dr. Kaslow or Dr. Furman and Ivy Newman
  • July - August - Evaluation letter requests
    • Between the time your materials have been sent for review to the evaluators and the final letter is crafted, if your materials need to be updated, you must provide an addendum page(s)
      • you may have an addendum page(s) for each section of your promotion packet or an all-inclusive addendum page(s) that uses spacing and document titles to distinguish updates for each section
      • if your materials have not yet been sent to evaluators for review, you may update your original documents as often as you need to
  • July – Promotions Subcommittee is appointed
  • October – Promotions subcommittee reviews materials, meets, and writes recommendation letter; you must be available to answer questions and possibly provide revised materials
  • October – Packet reviewed by Department Promotions Committee and a recommendation is made to the Department of Psychiatry and Behavioral Sciences Executive Committee
  • November (first Tuesday) – Packet reviewed by the Department of Psychiatry and Behavioral Sciences Executive Committee and a final department decision is made
  • November – Chair of the Department of Psychiatry and Behavioral Sciences prepares final letter
  • December 7, 2020 - Packet due to Dean’s Office in the School of Medicine
  • The notification of the University’s decision occurs on a rolling basis, but appointment is not effective until September 1, 2021

NON-TENURE: PROMOTION TO FULL PROFESSOR, NON-TENURED, BASED ON TEACHING OR SERVICE TIMELINE

  • Meet with Dr. Kaslow or Dr. Furman at least one year before going up for promotion to obtain input on professional accomplishments still needed to be a successful candidate for promotion
  • January - March - in the year prior to going up for promotion (latest time for this conversation) – Discussion/decision with mentor(s), conference report reviewers, and relevant departments leaders about readiness for promotion
  • January (latest time for this conversation) – Meeting for discussion/decision with Dr. Kaslow or Dr. Furman about readiness for promotion
  • February - July – Prepare promotion packet
  • August – Promotion packet is reviewed by Dr. Kaslow or Dr. Furman and Ivy Newman and revised by faculty member
  • September 1, 2020 – Final promotion packet due from faculty member to Dr. Kaslow or Dr. Furman and Ivy Newman
  • September - October - Evaluation letter requests
    • Between the time your materials have been sent for review to the evaluators and the final letter is crafted, if your materials need to be updated, you must provide an addendum page(s)
      • you may have an addendum page(s) for each section of your promotion packet or an all-inclusive addendum page(s) that uses spacing and document titles to distinguish updates for each section
      • if your materials have not yet been sent to evaluators for review, you may update your original documents as often as you need to
  • September – Promotions Subcommittee is appointed
  • December – Promotions subcommittee reviews materials, meets, and writes recommendation letter; you must be available to answer questions and possibly provide revised materials
  • December – Packet reviewed by Department Promotions Committee and a recommendation is made to the Department of Psychiatry and Behavioral Sciences Executive Committee
  • January (first Tuesday) – Packet reviewed by the Department of Psychiatry and Behavioral Sciences Executive Committee and a final department decision is made
  • January– Chair of the Department of Psychiatry and Behavioral Sciences prepares final letter
  • December 7, 2020 - Packet due to Dean’s Office in the School of Medicine
  • The notification of the University’s decision occurs on a rolling basis, but appointment is not effective until September 1, 2021